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Administrative requirements for National Fire Academy instructors

Suitability determination/National Crime Information Center check

If you meet the individual course criteria, we will email you to request several pieces of personally identifiable information (PII). This information is used to process a National Crime Information Center (NCIC) check. After a favorable finding, we will place you in an active bidding status.

To ensure your continued suitability, we will also run an NCIC check at the six-month mark of the prior suitability date. You will be placed in an inactive status if you fail to maintain six-month NCIC checks. This means that you are not eligible to bid on course offerings.

How will I be notified that my suitability determination/NCIC has cleared?

NFA will notify you by email. If you have a spam filter on your email, make sure that you allow emails from “dhs.gov” addresses.

If I have a question about suitability determination/NCIC, who should I call?

Please call the NETC Security Specialist at 301-447-1513.

System for Award Management

Register in the System for Award Management (SAM) system. You must validate your registration in the SAM every year. If you have any changes to banking information, you can make those changes on your Instructor Dashboard. You can also enter your updated SAM expiration date through the “My profile” tab on the dashboard.

For more detailed information, please see the Federal Government Federal Acquisition Regulation clause 52.204-7 PDF (Central Contracting Registration).

National Emergency Training Center parking, registration and conduct

Contract instructors traveling by shuttle bus to the NETC will be directed to Building C for registration. If you arrive in another vehicle, that vehicle is subject to search.

At registration, you will receive a temporary photo identification badge and a temporary parking permit if driving a motor vehicle. Your vehicle is subject to search at any time while on campus.

Please contact NETC Security at 301-447-1513 for questions and further information.

The National Fire Academy is always looking for high quality candidates to be contract instructors. Learn how you can become an NFA contract instructor.

National Fire Academy policies for contract instructors

This document contains policies that all contract instructors need to be familiar with, such as:

It also includes policies related to curriculum development and delivery and student affairs. Download the policy document PDF