Administrative requirements for National Fire Academy instructors

Suitability determination

Prior to becoming an eligible instructor and being placed in an active bidding status, you must submit your fingerprints along with FEMA Form 121-2-1 and receive a favorable finding. In addition, a National Crime Information Center (NCIC) check will be run one year from the anniversary date of the fingerprint check to determine continued suitability. This process will be repeated for all National Fire Academy (NFA) contract instructors every two years.

You will receive instructions for the suitability determination process after it has been determined you meet the individual course criteria.

Failure to maintain favorable fingerprints and NCIC checks will result in you being placed in an inactive status, and you will no longer be considered eligible to bid on course offerings.

How will I receive information regarding the suitability determination process?

Once the NFA has determined that you have met the individual course instructor criteria, you will receive a fingerprint package with two fingerprint cards, a Fingerprint Request Form/FEMA Form 121-2-1, and a postage-paid return envelope.

Where should I go to have my fingerprints done?

You can take the fingerprint cards to your local police station. Return both the fingerprint cards and the FEMA Form 121-2-1 to the Management Operations and Student Support (MOSS) division in the postage-paid envelope.

You can also schedule a fingerprint appointment at a local Federal Emergency Management Agency (FEMA) facility, including the National Emergency Training Center (NETC), by visiting https://dhs.authentx.com. If your fingerprints are obtained at a FEMA facility other than NETC, return both the FEMA Form 121-2-1 and the fingerprint cards to MOSS in the postage-paid envelope.

What forms of identification are acceptable when I go to have my fingerprints done?

You will need two forms of identification: a U.S. passport or driver’s license AND your Social Security card.

How will I be notified that my fingerprints have been cleared?

NFA will notify you by email.

If you have a spam filter on your email, make sure that you allow emails from “dhs.gov” addresses.

If I have a question about suitability determination, who should I call?

Please call the NETC security specialist at 301-447-1405.

Data Universal Numbering System number

If you don't already have a Data Universal Numbering System (DUNS) number, you must get one. Call 866-705-5711 (calling appears to be the easiest method) or go online at fedgov.dnb.com/webform to obtain one. This process usually takes about 24 hours.

Any questions concerning DUNS numbers may be directed to FEMA-NFAInstructor@fema.dhs.gov.

System for Award Management

After obtaining your DUNS number, go to www.sam.gov and register in the System for Award Management (SAM) system. You must validate your registration in the SAM every year. If you have any changes to banking information, address or contact information, you must go to fedgov.dnb.com/webform first and update your information there before updating and validating your SAM registration.

For more detailed information, please see the Federal Government Federal Acquisition Regulation clause 52.204-7 PDF 148 KB (Central Contracting Registration).

National Emergency Training Center parking, registration and conduct

Contract instructors traveling by shuttle bus to the NETC will be directed to Building C for registration. If you arrive in another vehicle, that vehicle is subject to search.

At registration, you will receive a temporary photo identification badge and a temporary parking permit (if driving a motor vehicle). Your vehicle is subject to search only if you are not in possession of your temporary parking permit AND temporary NETC identification.

Please contact NETC Security at 301-447-1405 for questions and further information.

National Fire Academy policies for contract instructors

This document contains policies that all contract instructors need to be familiar with, such as:

It also includes policies related to curriculum development, course delivery, and student affairs. Download the policy document PDF 1.8 MB