National Fire Academy training costs and stipend reimbursement

Ensure you have an enjoyable and informative stay at the National Emergency Training Center (NETC) by familiarizing yourself with the expenses and reimbursement policies associated with your National Fire Academy (NFA) course.

Reimbursement questions?

Send us an email, or call us at 301-447-1035.

Our fax number is 301-447-1441.

State ceiling allowances

Who is eligible for stipend reimbursement?

OrganizationStipend reimbursementNo-cost lodging
Career or volunteer fire departmentyesyes
Rescue squadyesyes
State/local/tribal governmentyesyes
Federal governmentyes
Private industryyes
State/local/tribal fire department contractoryes
Government contractoryes
Non-U.S. citizen or representative of a foreign organization

For more information on lodging, see On-campus lodging: Rooms and amenities.

We will reimburse you for one trip only, between Oct. 1 and Sept. 30. If you want to attend another class at your own expense, please include a letter with your application stating that you understand that you will not receive stipend reimbursement. Link to back-to-back training

Stipend reimbursement program overview

NFA on-campus training is made possible through a cost-sharing arrangement between the student/sponsoring organization and the NFA.

Stipend reimbursement is not available for state weekend and two-day pilot courses.

What you or your organization pay for

  • Luggage fees.
  • Meals/ NETC meal ticket.
  • Parking.
  • Rental car.
  • Salary and benefits of the student, and replacement personnel during the student’s absence.
  • Tolls.
  • Transportation from your home/organization to a local airport and back.

What NFA pays for

  • All tuition, instruction and course materials.
  • On-campus lodging (for U.S. students).
  • Shuttle service between NETC and designated airports.

What NFA will reimburse you for (eligible students only)

  • Airfare (or other ticketed means of transportation).
  • Personal, department/organization and rental vehicle mileage.

Reimbursement guidelines

You or your organization must purchase your airfare (or other ticketed means of transportation). The NFA will reimburse you for your ticketed transportation or privately-owned vehicle (POV) mileage after your course. We don’t reimburse organizations.

Don’t make travel arrangements until you receive a course acceptance letter from the Admissions Office.

Airfare

We will reimburse you for:

A round trip (your home to the NFA designated airport) ticket purchased from a commercial airline. Conditions:

  • No side trips or extended stays.
  • Purchase at least 21 days before the course travel date.
  • Ticket must be economy/coach class, nonrefundable.
  • Proof of nonrefundable fare is required.

It is your responsibility to meet the above conditions, find the cheapest ticket available, and travel on the authorized dates indicated in your acceptance letter (unless the NETC Admissions Office gives you an exception). If you fail to do this, and your ticket exceeds your state’s ceiling cost, we will limit your stipend to the state ceiling amount.

We will not reimburse you for:

  • Side trips or travel outside of course travel dates, unless a travel exception is approved prior to making arrangements.
  • Refundable or first and business class tickets at full fare, unless a travel exception is approved prior to making arrangements.
  • Frequent flyer miles used to purchase a ticket.
  • Seat upgrades or early-bird check-ins.
  • Flight or ticket insurance.
  • Any portion of an airfare subsidized by another source.

Driving

  • You will receive the POV federal or state ceiling mileage allowance, whichever is less.
  • Show your vehicle’s registration, along with the vehicle’s beginning and ending odometer reading, at check-in so that we have a record of your vehicle and can validate ownership and your mileage claim. If you don’t, we may deny your reimbursement request.
  • If someone drops you off at NETC, make sure the Housing Office is aware of this prior to the vehicle leaving campus. If you don’t, we will deny your reimbursement request.
  • If you carpool, only the driver is reimbursed.
  • Off-campus students are reimbursed for one round trip to NETC — not daily mileage.
  • If you request reimbursement but don’t own the vehicle, you must provide a letter from the owner stating that you have permission to drive it.
  • We will reimburse you for rental car mileage but not the cost of the rental car agreement. The name of the person on the rental car agreement is the only person we will reimburse.

Train or bus

  • Reimbursement is limited to the cost of the ticket, not to exceed the state ceiling amount.
  • You must provide copies of the tickets used.
  • We can’t reimburse you for sleeping accommodations or vehicle transport.

Travel exceptions

The NETC Admissions Office must approve any exceptions to the course travel information provided in your acceptance letter. We will not approve requests to stay on campus before or after your scheduled course arrival/departure date. Extra lodging nights must be off-campus.

Travel exception examples

Cost savings example

You found a cheaper airfare by flying a day before (or after) your official course travel dates.

Requesting a travel exception

Fax: 301-447-1441, or email requests for travel exceptions and cost savings, along with comparison documentation, to our Admissions Office. Be sure your request is approved before you make travel arrangements. If you don’t get approval first, your stipend could be denied or limited to the state ceiling amount.

Students traveling from Alaska, Guam, Hawaii or other areas where flights can’t meet our airport shuttle times should call 301-447-1035 or email the Admissions Office for instructions.

How we reimburse you

Documentation required at check-in

In most cases, all of the information that we need to process your stipend reimbursement is provided by you at check-in.

See Arriving on campus: Registration documents and information required

If you don’t have a personal checking or savings account, contact the Admissions Office at 301-447-1035, prior to your arrival for further instructions.

If you use a credit union, please confirm your routing and account numbers for the Automated Clearing House deposit.

If you provided all required documentation at check-in

If you didn’t provide all required documentation at check-in

Failure to provide all required receipts and documentation within 60 days of the course end date may result in a delay or denial of your stipend reimbursement. Send additional information related to your stipend request to the NETC Admissions Office as soon as you can.

State ceiling allowances

We will use this table to determine your reimbursement amount if you:

  • Traveled by bus, train or POV.
  • Purchased tickets less than 21 days prior to your course travel date.
  • Did not purchase or show proof of nonrefundable fare.
  • Took side trips or had an extended stayover.

NFA six- and 10-day course state ceiling allowances

Call the Admissions Office at 301-447-1035, or refer to the Welcome Package PDF ~1 MB for information on ceiling amounts that apply to other courses or events.

State ceiling allowance ($)

Alabama

$480

Alaska

$1,000

American Samoa

$2,400

Arizona

$520

Arkansas

$540

California

$560

Colorado

$450

Connecticut

$370

Delaware

$200

District of Columbia

$150

Florida

$350

Georgia

$410

Guam

$2,000

Hawaii

$1,180

Idaho

$600

Illinois

$470

Indiana

$550

Iowa

$530

Kansas

$450

Kentucky

$420

Louisiana

$470

Maine

$380

Maryland

$100

Massachusetts

$330

Michigan

$500

Minnesota

$440

Mississippi

$530

Missouri

$500

Montana

$750

Nebraska

$540

Nevada

$590

New Hampshire

$300

New Jersey

$260

New Mexico

$530

New York

$360

North Carolina

$440

North Dakota

$550

Ohio

$430

Oklahoma

$530

Oregon

$610

Pennsylvania

$230

Puerto Rico

$380

Rhode Island

$400

Saipan

$2,710

South Carolina

$560

South Dakota

$550

Tennessee

$480

Texas

$450

Utah

$570

Vermont

$500

Virgin Islands

$660

Virginia

$250

Washington

$430

West Virginia

$300

Wisconsin

$430

Wyoming

$660

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