National Fire Academy training costs and stipend reimbursement
Ensure you have an enjoyable and informative stay at the National Emergency Training Center (NETC) by familiarizing yourself with the expenses and reimbursement policies associated with your National Fire Academy (NFA) course.
We will reimburse you for one trip only, between Oct. 1 and Sept. 30. If you want to attend another class at your own expense, please include a letter with your application stating that you understand that you will not receive stipend reimbursement. Link to back-to-back training
Stipend reimbursement program overview
NFA on-campus training is made possible through a cost-sharing arrangement between the student/sponsoring organization and the NFA.
Stipend reimbursement is not available for state weekend and two-day pilot courses.
What you or your organization pay for
Meals/ NETC meal ticket.
Salary and benefits of the student, and replacement personnel during the student’s absence.
Transportation from your home/organization to a local airport and back.
What NFA pays for
All tuition, instruction and course materials.
On-campus lodging (for U.S. students).
Shuttle service between NETC and designated airports.
What NFA will reimburse you for (eligible students only)
Airfare (or other ticketed means of transportation).
Personal, department/organization and rental vehicle mileage.
You or your organization must purchase your airfare (or other ticketed means of transportation). The NFA will reimburse you for your ticketed transportation or privately-owned vehicle (POV) mileage after your course. We don’t reimburse organizations.
Don’t make travel arrangements until you receive a course acceptance letter from the Admissions Office.
A round trip (your home to the NFA designated airport) ticket purchased from a commercial airline. Conditions:
No side trips or extended stays.
Purchase at least 21 days before the course travel date.
Ticket must be economy/coach class, nonrefundable.
Proof of nonrefundable fare is required.
It is your responsibility to meet the above conditions, find the cheapest ticket available, and travel on the authorized dates indicated in your acceptance letter (unless the NETC Admissions Office gives you an exception). If you fail to do this, and your ticket exceeds your state’s ceiling cost, we will limit your stipend to the state ceiling amount.
We will not reimburse you for:
Side trips or travel outside of course travel dates, unless a travel exception is approved prior to making arrangements.
Refundable or first and business class tickets at full fare, unless a travel exception is approved prior to making arrangements.
Frequent flyer miles used to purchase a ticket.
Seat upgrades or early-bird check-ins.
Flight or ticket insurance.
Any portion of an airfare subsidized by another source.
You will receive the POV federal or state ceiling mileage allowance, whichever is less.
Show your vehicle’s registration, along with the vehicle’s beginning and ending odometer reading, at check-in so that we have a record of your vehicle and can validate ownership and your mileage claim. If you don’t, we may deny your reimbursement request.
If someone drops you off at NETC, make sure the Housing Office is aware of this prior to the vehicle leaving campus. If you don’t, we will deny your reimbursement request.
If you carpool, only the driver is reimbursed.
Off-campus students are reimbursed for one round trip to NETC — not daily mileage.
If you request reimbursement but don’t own the vehicle, you must provide a letter from the owner stating that you have permission to drive it.
We will reimburse you for rental car mileage but not the cost of the rental car agreement. The name of the person on the rental car agreement is the only person we will reimburse.
Train or bus
Reimbursement is limited to the cost of the ticket, not to exceed the state ceiling amount.
You must provide copies of the tickets used.
We can’t reimburse you for sleeping accommodations or vehicle transport.
The NETC Admissions Office must approve any exceptions to the course travel information provided in your acceptance letter. We will not approve requests to stay on campus before or after your scheduled course arrival/departure date. Extra lodging nights must be off-campus.
Travel exception examples
You want to travel on a different date from that listed in your course acceptance letter.
You want to travel to/from a different city than that listed in your course acceptance letter.
Cost savings example
You found a cheaper airfare by flying a day before (or after) your official course travel dates.
Cost savings of $250 to $499: We may reimburse you up to $90 for either an airport hotel stay OR private ground transportation to/from NETC if our cost comparison shows a similar savings.
Cost savings of $500 or more: We may reimburse you up to $180 for either an airport hotel stay OR private ground transportation to/from NETC if our cost comparison shows a similar savings.
Requesting a travel exception
Fax: 301-447-1441, or email requests for travel exceptions and cost savings, along with comparison documentation, to our Admissions Office. Be sure your request is approved before you make travel arrangements. If you don’t get approval first, your stipend could be denied or limited to the state ceiling amount.
Students traveling from Alaska, Guam, Hawaii or other areas where flights can’t meet our airport shuttle times should call 301-447-1035 or email the Admissions Office for instructions.
How we reimburse you
Documentation required at check-in
In most cases, all of the information that we need to process your stipend reimbursement is provided by you at check-in.
If you don’t have a personal checking or savings account, contact the Admissions Office at 301-447-1035, prior to your arrival for further instructions.
If you use a credit union, please confirm your routing and account numbers for the Automated Clearing House deposit.
If you provided all required documentation at check-in
Reimbursement takes six to eight weeks following the course start date. Call the Admissions Office at 301-447-1035 if your reimbursement isn’t deposited by the eighth week.
The reimbursement is deposited electronically into the checking or savings account you provided information for when you arrived at NETC.
The deposit entry name varies by bank but is usually listed as “FED SALARY,” “FEM2,” or “TREAS.”
Remember, you are responsible for reimbursing your sponsoring organization if applicable.
If you didn’t provide all required documentation at check-in
Failure to provide all required receipts and documentation within 60 days of the course end date may result in a delay or denial of your stipend reimbursement. Send additional information related to your stipend request to the NETC Admissions Office as soon as you can.
State ceiling allowances
We will use this table to determine your reimbursement amount if you:
Traveled by bus, train or POV.
Purchased tickets less than 21 days prior to your course travel date.
Did not purchase or show proof of nonrefundable fare.
Took side trips or had an extended stayover.
NFA six- and 10-day course state ceiling allowances
Call the Admissions Office at 301-447-1035, or refer to the Welcome PackagePDF ~1 MB for information on ceiling amounts that apply to other courses or events.