Your department may qualify for reimbursement if:
Personnel performed fire suppression activities. (Fire prevention, training or other activities are not eligible.)
It is a state, local, tribal, territorial, public or private fire department with career and/or volunteer firefighters.
The claim is for direct expenses or losses over and above normal operating costs, such as:
- Overtime pay.
- Pay for specially hired personnel.
- Additional fuel expenses.
- Food expenses.
- Loss or damage of equipment.
Watch this short video for an overview of how the reimbursement program works. Transcript
How to file a claim
Claims for reimbursement must be submitted within 90 days of the incident. There isn't a claim form to submit but you must include the following information in your fire department's claim package:
- Name, address, jurisdiction and nature (volunteer, private, municipal, etc.) of the fire department.
- Name, title, address, phone number and email address of the person authorized by the fire department to make the claim.
- Name, email address and phone number of a federal employee familiar with the facts of the incident.
- Name, address, and phone number of the federal organization having jurisdiction over the burned property. Proof of federal ownership of property involved must be clearly established. The cost for firefighting on non-federally owned property (leased) is not reimbursable regardless of the origin of the fire.
Fire department information
- Evidence of authorization to initiate the claim.
- Proof of authority to fight fire (source of alarm, requested or accepted by a federal official).
- Information on mutual aid agreements with any federal agency.
- A list of any money or grants the federal government has paid to your department in the past.
- Location of the fire.
- Description of the property burned.
- Copy of fire reports from the dispatch center, fire department, or other reporting organization.
- List of personnel on scene and fighting the fire.
- List of major firefighting apparatus on scene.
- Complete list of direct expenses (losses) associated with the on-scene firefighting effort, such as overtime pay, food, additional fuel, etc. Loses are paid on the depreciated value of equipment damaged or destroyed.
Send your claim
Send a cover letter on fire department letterhead and your claim package to:Reimbursement for Costs of Firefighting on Federal Property Program
c/o U.S. Fire Administration
16825 South Seton Ave.
Emmitsburg, MD 21727
For more information, please contact ReimbCostsFFFedProperty@fema.dhs.gov or 301-447-7476.